Innovative payment solutions provide agencies/organizations with increased payment flexibilities and strategies for making payments. Under the GSA SmartPay 3 Master Contract and your agency task order, there are several innovative solutions offered including:

  • Additional Authorization Controls add value to the GSA SmartPay Program:.
    • Product code dollar limits: Restricting the dollars per designated cycle (e.g., daily, weekly, biweekly, monthly) per product code (e.g., fuel, non-fuel, general merchandise, oil and fluids, parts and service, quicklube, roadside) on each card/account as set by the A/OPC; and
    • Product code daily transaction limit: Restricting the number of transactions designated cycle (e.g., daily, weekly, biweekly, monthly) per product code (e.g., fuel, non-fuel, general merchandise, oil and fluids, parts and service, quick lube, roadside) on each card/account as set by the A/OPC.
  • Additional Data Mining Tools include being capable of accepting rules-based parameters to indicate specific rules for the data analysis.
  • Additional International Customer Service provides customer service in other languages.
  • After-Hours Roadside Assistance: Customer support/service during after hours and holidays as well as provide after-hours roadside assistance support as required to ensure coordination of the driver’s call to the appropriate roadside assistance program.
  • Combined Charge Card and Identification Card Technology combines payment solutions and personnel identity cards into a single card, such as programming government issued identification cards with payment solution functionality.
  • Commercially Offered Convenience Services such as extended warranty programs, guaranteed return programs, and merchant discount programs.
  • Chip Cards: Implementation of chip card for Fleet transactions is not yet available. Upon availability, Contractors must offer chip cards or equivalent enhanced security technology for the Fleet business line at no additional cost.
  • ePayables: A solution that replaces the accounts payables process such that electronic transactions take place directly between the Government and the supplier. ePayables solutions are typically used with merchants who are either:
    • Traditionally paid by convenience check or EFT or
    • Merchants who do not accept charge card payments (e.g., utility companies)
  • International Fleet Solution: Products and solutions designed for use outside of the continental United States, Alaska, and Hawaii. Solutions can either utilize a closed loop network that provides Level III data or an open loop network that does not guarantee Level III data.
  • Mobile Application : The ability to access EAS, pay invoices, receive text/email alerts, and view statement and payment information over a mobile device. Your contractor bank provides mobile application capabilities, upon request, at no additional cost. Mobile application capabilities include:
    • the ability to access EAS,
    • pay invoices,
    • receive text/email alerts and
    • view statement and payment information over a mobile device.
  • Mobile Payments: The ability to make payments via mobile device at the point-of-sale. Your contractor bank provides the ability for account holders to make secure payments using a mobile device at the point-of-sale.
  • Net Billing: The process of ensuring that merchant discounts or refunds offered are deducted at the point-of-sale and guaranteeing such discount arrangements. For example, the contractor bank ensures that discount information is identified on the invoice and passed to the agency/organization, when available.
  • Single-Use Account (SUAs): SUA payment solutions leverage a single virtual account number for each payment. The limit on each account is set to the specific payment amount. Internal controls such as MCC blocks, spend limits, timeframes, and account expiration dates can be used for increased control. Agencies also have the ability to append accounting data for seamless reconciliation. Examples of use include payment invoice and contract payments, which help to ensure that merchants are not able to charge more than approved amounts. Benefits to SUAs include:
    • Accounts can be activated in real time
    • Controls can be placed on account allowing for increased oversight of spend
    • Disposable; one-time use account numbers reduce the risk of fraud
    • Seamless reconciliation, and
    • Reduces the necessity for using convenience checks
  • Software support other commercial off-the-shelf or customized software that assists the management of GSA and agency/organization level GSA SmartPay Programs including streamlining government backroom processes (e.g., vouchering, accounts payable), integration with on-site fuel systems (e.g., military bases, national parks, ports) and integration with private alternative fuel systems (e.g., State governments, utilities).
  • Telematics: Fleet vehicle tracking technology solutions to assist fleet managers in identifying misuse and abuse faster, track drivers and vehicles with factors such as speed as well as global positioning satellite (GPS) location, and reduce fuel consumption and find the lowest gas prices based on GPS location.
  • Tokenization: Tokenization is the use of a secure, unique “token” in place of a 16-digit account number to provide extra security for transactions.
  • Virtual Cards: The Contractor shall provide virtual accounts that may be used during a limited time, for a limited amount and possibly for a specific vendor.
  • Ghost Cards: Ghost Cards are for agencies who frequently do business with one vendor and have recurring payments. An account number can be assigned to the vendor and authorized agency personnel transactions occur without having to use multiple cards or accounts. Many agencies use this product for purchases such as airline tickets. Benefits may include:
    • Reduced number of open accounts (payment processing and oversight easier)
    • Allows for multiple users
    • Allows for a high level of control
    • Reduces the risk of lost or stolen cards